Senior Administrative Assistant Job Description

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Senior Administrative Assistant:

_________________ is hiring a Senior Administrative Assistant to join our team. This role supports the executive team and also oversees our other admin personnel. That’s why we’ll value your experience and leadership to help us maintain a productive office. This position is a great opportunity for someone looking for more responsibility and an opportunity to mentor others. It’s a chance to become a trusted support and friend to an executive team. You’ll help us stay efficient and bring positive energy to the workplace.

Senior Administrative Assistant Responsibilties:

This position reports to the __________________. Duties may include:

• Managing executives’ schedules and booking meetings
• Answering and forwarding telephone inquiries
• Screening email communication, responding to emails as appropriate
• Researching conferences, trade shows, and other events that may be relevant for executive team members
• Coordinating travel plans for executive team
• Making arrangements for meal orders, transportation, and other requests
• Overseeing and delegating tasks to the admin team
• Supporting bookkeeping and payroll activities as needed
• Proofreading and editing drafts of reports, emails, and other work for the executive team
• Maintaining organized and accurate records, updating databases, calendars, and other files
• Assisting with special projects as needed
• Other duties as assigned

Senior Administrative Assistant Qualifications:

• Six or more years experience in administrative roles
• Completed College Diploma in Office Administration (or relevant study) considered an asset but not required
• High School Diploma or GED equivalent
• Work experience in our industry considered a strong asset but not required
• Prior experience managing admin teams also considered a strong asset
• Excellent time management and interpersonal communication skills

Senior Administrative Assistant Core Skills:

• Professional telephone etiquette
• Professional email writing
• Interpersonal communication
• Dependability
• Problem-solving
• Time management
• Editing
• Scheduling
• Confidentiality
• Discretion
• MS Products including Excel
• Leadership
• Databases

Alongside Pro-Tip:

Senior Administrative Assistant roles typically require significant experience in the admin field. Consult with your hiring team when planning the responsibilities and qualifications for this role. Will they manage other employees? Support an executive team or entire office? Require specific industry experience? Adjust this job posting template to meet the needs of your organization.