Administrator Job Description

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Administrator Introduction:

____________________ is now hiring an Administrator. This supportive role is vital to the productivity of our team. If you enjoy working closely with others and take pride in ensuring things are accomplished well, this might be a great role for you. We’re looking for someone who is highly organized and values efficiency. Attention to detail and excellent time management are also important skills needed for this role. Sound like you?

Administrator Responsibilties:

This position reports to the Operations Manager. Duties may include:

• Greeting visitors to our facility and signing them in, alerting appropriate staff of their arrival
• Overseeing administrative staff
• Managing multiple employee calendars and scheduling meeting times
• Setting up conference rooms for meetings
• Collecting walk-in resumes from applicants and forwarding them to Human Resources team
• Researching and coordinating employee travel plans as needed
• Receiving and delivering phone and in-person messages
• Processing outcoming and incoming mail
• Helping to maintain a professional and tidy office space
• Alerting cleaning staff of any issues or concerns
• Responding to inquiries and directing them to appropriate staff
• Ensuring office supplies are appropriately stocked and coordinating supply orders as needed
• Other duties as assigned

Administrator Qualifications:

• 6 months or more working in a busy office, or relevant education
• Completed College Diploma in Office Administration(or relevant study) considered an asset but not required
• High School Diploma or equivalent
• Strong interpersonal communication skills
• Ability to multitask

Administrator Core Skills:

• Professional telephone etiquette
• Leadership
• Professional email writing
• Basic computer skills including use of Calendar tools, email, and Microsoft Office products
• Scheduling
• Confidentiality
• Discretion
• Organization
• Time management
• Dependability
• Positive attitude
• Attention to detail
• Friendly, upbeat personality 

Alongside Pro-Tip:

Please check out our ‘Office Assistant’ Job Posting Template and other Administrative position templates for more ideas! Get some great Administrator interview questions here.